Barwon Heads Association Inc.
Reg No A0030244U
Email bha@barwonheads.net
Your community forum

*   To Advance the progress, welfare and devlopment of the community residing within Barwon Heads and District.

*   To provide a forum for the discussion of matters affecting the community.

*   To act on behalf of the of the community residing within barwon heads and district in connection with environmental issues.

*   To encourage or foster community activities within Barwon Heads and District.

Membership open to all residents and ratepayers at $5 per annum.

President: David Freeman  52541395

About The  Barwon Heads Association

General introduction:
Barwon Heads is changing fast. There are more children about, more shops and restaurants, new houses, more life, more traffic. In this time of rapid change, the Residents' Association becomes
involved in all kinds of issues.
 We act as an advocate for the interests of residents, representing our members' views to all kinds of Local and State Government bodies.
We are always looking for new members. We need you - especially if you can speak for the needs of children and new families. We have active members of all ages, some of whom come from original pioneering families and others who may have moved into town just weeks ago. What we have in common is a keen interest in the town, a love of the natural environment, and a desire to influence the future.
The Association strives vigorously to give residents an opportunity to have a say, to participate, to shape change so that the character, the quality and the beauty of our town does not get forgotten in the rush.
how to join:
Joining is easy - simply hand in a membership form and pay your $5 Annual subscription - you can get one at the Newsagent's,  the Post Office or download the Application brochure pdf  Click here.
Alternatively pay at the door.
 

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Committee meeting 26/sept 2007

ATTENDANCE    AD, DF, DL, PM, BP, GW
APOLOGIES        Jan Glover, Jenny W-S (both overseas) 
                                Heather Vincent – resignation, as VP and from Committee, letter tabled.
                                New member of Committee – Geoffrey Waite has volunteered to join the Committee, and was welcomed by Committee.  He will take on the roles of Vice President, Assistant Secretary, and will be responsible for the Infrastructure portfolio.

MEMBERSHIP    Now  286
Peter Ward (Member No. 285) made an honorary member in recognition of his work on the sound systems for the Sept. 5 and 19 meetings.

Agreed Criteria for BHA membership : Must be a resident of BH, or pay rates on a BH and District property.
PORTFOLIO REPORTS
TREASURER (PM)             Managed a/c     $18,000 cr
                                                Cheque a/c         $3,800 cr
ENVIRONMENT (AD)      Weed Of the Month project introduced
                                                Successful mangrove planting – River Pde    Groyne area to be fenced
Andrea had to spend Community Water Grant by a particular date; money spent on plants from Graham Stockton, tree guards, tools and gloves.
VILLAGE PARK (DL)          Recent planting program, just to the west of Pony Club.
Scout Hall area.  John Park (CoGG), in conjunction with the Scouts, has carried out a beautification program in this area by clearing vegetation, planting trees, painting the buildings and erecting signage.
TRAILS (DF)                         Round the Heads plan will go on exhibition after the Draft Structure Plan exhibition period closes.
SECRETARY (DF)               Problem of getting Minutes, and Meeting Notices and Agendas, to those without email.
                                                 Agreed that :             Minutes will be posted on the (9 panel) board at the Hall,
                                                Ten hard copies of Minutes will be available at meetings, to be shared around.

PLANNING (DL)                Dual occupancy at the SW corner of Seaview and Ozone
             House in Seabank estate applying for 3 storey permit
             House in Carr St. Applying for 3 storey permit.
Action :  DL to check out all the above

INFRASTRUCTURE (GW)     Linkage of the ring Road to the Bellarine
               Collection and treatment of grey water and storm water
                 Barwon water Plan 2008.  GW to review

NEXT GENERAL MEETINGS           October 3 : Martin Klabbers “A pictorial history of Barwon Heads 
                             November 7:  BHGC “ Recent developments at the Golf Club”
                              December 5 :  Cadel Evans ?

NEXT MEETING   October 17, 23 Grove rd., 7.30pm

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THE RULES OF THE BARWON HEADS ASSOCIATION

At a meeting of the Barwon Heads Association on the seventh of September 1994 the Chairman discussed matters relating to the incorporation of the Association, pursuant to the provisions of the Associations Incorporation Act 1981 (Vic).
It was resolved by all members present , being the majority of the members of the Association,
     1. That upon its incorporation the Association shall be called “the Barwon Heads Association Incorporated”
     2. To adopt the Statement of Purpose
         (a) to advance the progress, welfare and development of the community residing within Barwon Heads and District
         (b) to provide a forum for discussion of matters affecting the community
         (c) to represent the community in discussions with Federal, state and Municipal Governments relating to its progress, welfare and development
         (d) to assist in the satisfaction or resolution of ratepayers grievances
         (e) to promote and further the orderly urban development of Barwon Heads
         (f) to act on behalf of the community residing within Barwon Heads and District in connection with environmental issues
         (g) to encourage or foster community activities within Barwon Heads and District
Moved L. O’Donnell Seconded H. Edwards
     3. To adopt the Model Rules prescribed pursuant to the provisions of the Associations Incorporation Act 1981 (Vic), but subject to the following amendments.
          Rule 3 Clause (1) shall be amended by adding after the word “person” who is a resident or ratepayer in Barwon Heads
          Rule 4 Clause (1) shall be amended by adding or such greater sum as determined by the Committee from time to time
          Rule 4 Clause (2) shall be amended by adding after the amount “$2” or such greater sum as determined by the Committee from time to time
          By deleting Rule 11(1) of the Model Rules and replacing it with the following Rule 11(1) Notice of a general meeting shall be given to members by a notice     placed in a newspaper circulating in Barwon Heads, and by notice affixed to the Barwon Heads Public Notice Board at least 14 days prior to such meeting
          By deleting Rule 22 of the Model Rules and replacing it with the following Rule 22(1) Subject to Section 23 of the Act, the Committee shall consist of:
              (a) the Officers of the Association and
              (b) 4 ordinary members.
          The Officers and at least 2 ordinary members shall be elected at the Annual General Meeting of the Association in each year
          Rule 22 (2) Two ordinary members of the Committee shall retire at the Annual General Meeting, being those two members who have served longest in office since their last election, and if there be committee members who have served in office for the same length of time the Committee member or members to retire shall , in default of agreement, be decided by lot.
         Subject to these rules each ordinary Committee member shall continue in office until the second annual general meeting next after the date of his/her election, but is eligible for re-election.
 

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GUIDELINES FOR THE CONDUCT OF BHA MEETINGS

PREAMBLE
Customary practice and the law of meetings proceeds on the assumption that the chairperson is in control, and those attending a meeting should politely accept the exercise of control of the meeting by the chairperson.
The Rules, under which the Association operates, declare that the President shall preside at all Committee meetings and at all General meetings.  A decision of the Supreme Court is that, where the rules provide that the holder of an office is empowered in this way, it is not competent for the meeting to attempt to remove the chairperson.  The chairperson always has authority to adjourn the meeting and leave the chair in order to preserve good order.

AGENDA
The Agenda is determined by the President in consultation with the other office bearers.  The President has full authority to accept or reject attempts to add to the Agenda without notice.  Motions of condolence or congratulation might readily be accepted, but motions involving policy or financial commitments  would not.  This is to ensure that all members have a reasonable opportunity to be aware of, and involved with, all matters of organizational commitment.

OTHER BUSINESS  OF WHICH NOTICE HAS BEEN RECEIVED
This heading allows the President absolute discretion to add items received after the formalization of the Agenda.

UNOPPOSED BUSINESS METHOD
Matters such as apologies, confirmation of Minutes, and other formal business may be dealt with by the unopposed business method whereby if there is no response to the question, “Is there any objection to the motion”, the chairperson may declare the motion carried.

RIGHT TO SPEAK
Members may only address the meeting on the call of the chairperson.  Where formal motions are debated members should speak only once.  The seconder of the motion may reserve his/her right to speak until later in the debate.  The mover of the motion has the right of reply.
The chairperson has full right to engage in the debate from the chair.

TIME ALLOCATION
Members will be allowed a limit of three minutes to address the meeting, or longer as the chairperson allows.

AMENDMENTS
The mover of a formal motion may accept an amended wording with the agreement of the chairperson.  Formal amendments shall be considered one at a time and, if accepted, become part of the original motion.

CLOSING DEBATES
A motion that the motion ”be put” (that is, voted upon) may be moved at any time and, if accepted by a majority vote, discussion will end and the motion voted on.

UNRULY CONDUCT
The chairperson has the right to call a member, or the meeting, to order and if the request is not met, the member may be asked to leave or the meeting adjourned.